President Chuck Jenkins called the Monthly meeting to order 735am at the Washburn County Economic Development office located at 208 Vine Street, Spooner, WI.
Present: Chuck Jenkins, Ken Schultz, Morris Gillett, Rob Lester, Jim Bethel, Rob Paine, Lloyd Wallace and Bill Marx.
Absent: Skip Fiedler and Mike Bobin
Others Present: Margie Quinn, and Greg Krantz
Concerned Citizens: None
Approval of Agenda- Rob Paine made a motion to approve the monthly agenda, Rob Lester 2nd the motion. M.C. by unanimous vote.
Approval of Meeting Minutes of December 19, 2012
Minutes of the previous meeting December 19, 2012 were circulated. Bill Marx made a motion to approve the minutes, Lloyd Wallace 2nd the motion. M.C. by unanimous vote.
Treasurer’s Report by Jim Bethel – Jim Bethel read the monthly Treasurer’s report. Jim B. reported on the monthly bills. The total expense for Dec/Jan were 16010.089, a checking account balance of $46787.32 and an additional $9492.68 in the CD account to be used for ½ marketing expenses, ½ for business plan development, and 501 (c)(3) expenses to the IRS and Anderson Hager and Moe. RMAP fund is in the amount of $6986.59. WCEDC made first payment to Rural Development on the RMAP Loan for EDC in the amount of $199.07/mo starting December 31st, 2012. Technical Assistance in the amount of $14685.50, and Loan Loss Reserve at $1750.00. Total available funds are $88,242.47. Marge Quinn has provided board members with a Treasurer Report, P&L monthly and a balance detail from QB. Rob Paine made a motion to accept the Treasurer Report and pay bills, 2nd by Lloyd Wallace. M.C. by unanimous vote.
Discussion/Action on the carryover of Marge’s vacation- Ken Schultz made a motion to allow Marge to carry over the 54 hours into 2013 vacation time, Bill Marx 2nd the motion. Lloyd Wallace stated he would like Marge to check into minutes stating time frame on using the additional vacation time carried into the New Year. M.C. by unanimous vote.
Discussion/Action on office Cleaning- Bill Marx made a motion to hire Ventures to clean office once a week in the amount of $7.80/hr. Rob Lester 2nd the motion. M.C. by unanimous vote.
Discussion / Action for Anderson Hager and Moe to complete WCEDC Qtr. /Annual Reports with the W-2 Forms. Bill Marx made a motion to have Anderson Hager and Moe complete the qtr. Reports, W-2s, and Annual reports at the cost of approximately $520.00 annually. Morris Gillette commented on checking into having only 2 employees, and if we need to complete qtr. reports or can we file the bi-annual reports. Marge will follow up and let board know finding at the February meeting. Rob Paine 2nd the motion. , but look at how. M.C. by unanimous vote.
Director’s Report- Greg Krantz
Greg circulated a Director’s report. Greg stated he attended the WEDC conference at Heartwood and was very well attended, and a great seminar with Governor Walker’s attendance. Greg wrote a very nice letter to County Board on the WCEDC update for 2012. Board Members stated the letter should be placed in the Spring Newsletter for WCEDC. Greg updated Board Members stated he is working on a few new loans at this time that are pending. Ken Schultz approved Director’s report, 2nd by Rob Lester. M.C. by unanimous vote.
President Jenkins stated we are doing well on the memberships and stated we have received $12,200.00 as of January 16th, 2013.
Rob Paine made a motion to convene in closed pursuant to 19.85 (1) (C), WI statues to discuss personnel issues of specific persons, which if discussed in public would likely to have a substantial adverse effect upon the reputation of any person, referred to in such data. Rob Lester 2nd the motion. M.C. by unanimous vote.
Roll Call was taken by President Jenkins
Margie Quinn and Greg Krantz were excused.
Motion to reconvene in open session by Bill Marx, 2nd by Rob Paine. M.C.
Motion by Bill Marx to send all Board Members a Performance Evaluation Questionnaire for Marge and Greg, and return to the WCEDC office at the attention of Chuck Jenkins in a sealed envelope stamped “confidential”. The completed Questionnaire by Board Members should be returned to the EDC office by April 1, 2013. Rob Paine 2nd the motion. M.C. by unanimous vote.
Agenda items for February Meeting - WCEDC – to be determined
Next Monthly Meeting: Meeting February 20, 2013 at 730a.m. – Washburn County Economic Development Office located at 208 Vine Street, Spooner, WI 54801
Bill Marx made a motion to adjourn, 2nd by Rob Paine. M.C. by unanimous vote.
Draft only! Board needs to approve at the February Meeting. Respectfully Submitted by Margie Quinn