President Chuck Jenkins called the Monthly meeting to order at 7:35a.m. at the Washburn County Economic Development office located at 208 Vine Street, Spooner, WI.
Present: Chuck Jenkins, Rob Paine, Jim Bethel, Greg Krantz, Bill Marx, Lloyd Wallace, Mike Bobin, Morris Gillett, and Rob Lester.
Absent: Ken Schultz.
Others Present: Margie Quinn, and Steve Sather
Concerned Citizens: None
Approval of Agenda- Rob Paine made a motion to approve the agenda, Rob Lester 2nd the motion. M.C. by unanimous vote.
President Comments-President Jenkins commented on Board Member Ken Schultz’s medical condition and stated it may be a couple of months before Ken can attend EDC Meetings. President Jenkins asked Board Members to contact him personally should he cancel a meeting or make an Executive decision on WCEDC behalf.
Approval of Meeting Minutes of November 16, 2011
Minutes of the previous meeting November 16, 2011 were circulated. Mike Bobin made a motion to approve the minutes. Morris Gillett 2nd the motion. M.C. by unanimous vote.
Lloyd Wallace commented on the Membership letter he received from former Director and stated in was for 2011 Membership for WCEDC, and not 2012 as it should be. Marge Quinn will follow up on the membership letters, and send the correct information to Lloyd.
President Jenkins commented on some new folder WCEDC received at no expense. WCEDC staff will put a package together on stats in Washburn County along with Loan information in these folders.
Marge Quinn stated she has completed 3 loans in the amount of $220,000 on one new business to Washburn County and 2 existing businesses in Washburn County in the past 2 months.
Treasurer’s Report by Jim Bethel –Jim read the monthly Treasurer’s report and reported on the monthly bills. The total expense for December/January was $20,530.94 with a checking account balance of $32796.26 and an additional $9348.64 in the CD account to be used for ½ marketing expenses, ½ for business plan development, and 501 (c)(3) expenses to the IRS and Anderson Hager and Moe. Total available funds are $60,404.63. RMAP funds to include a loan in the amount of $1744.07, Technical Assistance in the amount of $14685.50, and Loan Loss Reserve at $1750.00. Marge Quinn has provided board members with a Treasurer Report, P&L monthly and a balance detail from QB. Jim Bethel stated expenses were more because WCEDC did not have a meeting in December; therefore expenses are for 2 months. Jim also stated WCEDC paid the annual rent for the building for 2012. Rob Paine made a motion to accept the Treasurer Report and pay bills, 2nd by Bill Marx. M.C. by unanimous vote.
Discussion/Action on RAMP Loan/Funds- President Chuck stated Rural Development has contacted the WCEDC office and stated all RMAP funds are expired as of December, 2011. RMAP Program is done, until further notice. Motion made by Lloyd Wallace to table any action on RMAP funds until WCEDC would get more information from Mike Daniels as to how much we need to pay back to Rural Development. Bill Marx 2nd the motion. M.C. by unanimous vote.
Discussions/Action of carry over for Marge Quinn’s Vacation- Lloyd Wallace made a motion to allow Marge Quinn to carry over excess vacation she did not use in 2011, and allow Marge to carry over into 2012. Morris Gillett 2nd the motion. M.C. by unanimous vote.
Discussion/Action on reconsider the WC Visitor Guide-
Motion made by Greg Krantz to buy an ad in the Washburn County Visitor Guide. Bill Marx 2nd the motion. M.C. Mike Bobin opposed.
Discussion/Action on Qtr. /Annual Reports through Anderson Hager and Moe- Motion made by President Jenkins we will no longer have Anderson Hager and Moe complete the Qtr. /Annual Reports. Jim Bethel 2nd the motion. M.C. by unanimous vote.
Discussion/Action on Director’s Position-
Mike Bobin made a motion to convene in closed pursuant to 19.85 (1) (C), WI statues to discuss personnel issues of specific persons, which if discussed in public would likely to have a substantial adverse effect upon the reputation of any person, referred to in such data. Rob Lester 2nd the motion. M.C. by unanimous vote.
Roll Call was taken by Margie Quinn.
Motion to reconvene in open session by Mike Bobin, 2nd by Rob Paine. M.C.
President Chuck Jenkins designated a Personnel Committee to include Bill Marx, Rob Paine, President for IDA, Steve Sather and himself. Personnel Committee will have a meeting on January 27th at 100pm in the WCEDC office. WCEDC Board has authorized the personnel Committee to decide on Ad for Director’s Position.
Motion made by Mike Bobin , 2nd by Bill Marx to hire the new Director for 3 work days with a review at 6 months and again at one year. Director Position would include a 60% FTE position at the salary amount of $36,000.00 annually and the incentive to receive an additional percentage based on new Membership or New Loan Applicants.
Agenda items for February Meeting- Discussions on Director’s Position. RMAP Funds.
Next Monthly Meeting: February 15th, at 730a.m. – Washburn County Economic Development Office located at 208 Vine Street, Spooner, WI 54801
Rob Paine made a motion to adjourn, 2nd by Lloyd Wallace. M.C. by unanimous vote.
Draft only! Board needs to approve at the February Meeting. Respectfully Submitted by Margie Quinn