Washburn County Economic Development Corporation
Annual MEETING – Wednesday June 15, 2016
President Schultz called the meeting to order at 730am at the Washburn County Economic Development office located at 208 Vine Street, Spooner, WI. 54801.
Present: Ken Schultz, Bill Marx, Virginia Hurckman, Romaine Quinn, Jim Bethel, Lance Ausing, Tom Klassa, Jim Dohm, Mike Bobin and Rob Paine.
Others Present: Margie Quinn, Mike Spafford and Tom Mackie, WCIDA President
Agenda Approval: Jim Dohm made a motion to accept and approve the agenda, Rob Paine 2nd. M.C. by unanimous vote.
Approval of Meeting Minutes on May 18th, 2016. Jim Dohm made a motion to approve minutes from May 18th, 2nd by Lance Ausing. M.C. Unanimous vote.
Approval of Special Meeting Minutes on June 8th, 2016. Rob Paine made a motion to approve minutes from June 8th, 2nd by Jim Dohm. M.C. unanimous vote.
Treasurer’s Report – Jim Bethel read the monthly Treasurer’s report. Jim reported on the monthly bills. The total expense for May, 2016 was $6957.00 with payroll. Leaving a checking account balance of $70485.69 and an additional $9648.18 in the CD account to be used for marketing expenses, Web Site, and for business plan development and expenses. RMAP fund is in the amount of $7616.24. Total available funds are $87762.22 Marge Quinn has provided board members with a Treasurer Report, P&L, detail from QB and a balance excel spreadsheet for the annual income with expenses for May, and June, 2016. Mike Bobin made a motion to accept the Treasurer Report and pay all bills as noted, 2nd by Bill Marx. M.C. by unanimous vote. Jim Bethel reported on the biannual expenses and revenues left for 2016. Discussions were made on contract for the copier. Contract for copier is tabled for the July meeting until we have checked other businesses on prices for contracts.
Correspondence Received- None
Director Report - Interim Director Michael stated he has met with 5 potential Loan applicants in the past 3 days. Mike expressed his concerns on the budget proposal for 2017. Mike reported the update for Membership for 2016.
Update on Marketing for New Director- Lance Ausing stated he has placed the Ad in the Yellow Paper, WI job net, SL Register, and listed the PO Address/ and Gmail account for Applicants to send their resume/application. Deadline for applicants is June 28th, 2016. Board Members thanked Lance for doing this, and what a great job he has done.
Elections of Officers and Directors- No WCEDC Board Members were not up for election this year. President Schultz asked for the Boards approval to step aside as President and have Tom Klassa, the Vice President be approved for the President, and Ken stated he would be Vice President. Bill Marx made a motion to have Tom Klassa as the new WCEDC President and Ken Schultz as the new Vice President. Rob Paine 2nd the motion. M.C. by unanimous vote.
Discussion/Action on Proposed 2017 Budget- Discussions were made and discussed the unstainable budget proposed. Jim Bethel made a motion to drop the County Subsidy to the same as last year, with no raise to WCEDC in the amount of $60,700.00, and drop the Marketing from $13,000.00 to $5000.00. Rob Paine 2nd that motion. M.C. Jim Dohm made a motion to approve the 2017 budget with the amended changes, 2nd by Romaine Quinn. M.C.
President Klassa requested the agenda be altered and moved and go into closed session as Mr. Mackie has to leave for meeting.
Motion made by Rob Paine made a motion to convene in closed pursuant to 19.85 (1) (C), WI statues to discuss personnel issues of specific persons, and job descriptions, which if discussed in public would likely to have a substantial adverse effect upon the reputation of any person, referred to in such data. Romaine Quinn 2nd the motion. M.C. by unanimous vote. Tom Mackie was invited to stay in closed session. Margie Quinn and Mike Spafford were excused.
Roll Call was taken by Tom Klassa.
Jim Bethel-Yes, Bill Marx- Yes, Jim Dohm-yes, Rob Paine- yes, Mike Bobin-yes, Romaine Quinn-yes, Virginia Hurckman-yes, Tom Klassa-yes, Lance Ausing-yes, Ken Schultz- yes. M.C. by unanimous vote
Motion to reconvene in open session by Jim Dohm, 2nd by Mike Bobin. M.C
Discussion/Action on WCIDA/WCEDC Contract: WCIDA and WCEDC Board will meet. Rob Paine made a motion to tentatively approve the WCIDA/WCEDC Contract for July 1, 2016 through June 30th, 2017. Jim Dohm 2nd the motion. M.C.
Discussion/Action on By-law changes- Motion by Rob Paine to revise by laws, Article III, Section 2 to 11 members, instead of 10. Bill Marx stated By Laws reads there should be a secretary, Article V, Section 2 and WCEDC does not have one at this time and also there is to be no term dates on the Secretary and Treasurer. Jim Dohm 2nd the motion. M.C. Motion by Bill Marx to elect Rob Paine for WCEDC Secretary, Jim Bethel 2nd the Motion. M.C. by unanimous vote.
Discussion/Action on Employee Manual and Vacation; Tabled for the July meeting.
Other Concerns/Discussions/Action -
Agenda items for Next Meeting: Contract for Copier, employee manual, holidays for staff, Update on New Director, update on WCEDC/WCIDA contract,
Next Monthly Meeting: Monthly Meeting, July 20th, 2016
Motion to adjourn by Rob Paine, 2nd by Bill Marx. M.C. by unanimous vote
Draft only! Board needs to approve at the next Meeting. Respectfully Submitted by Margie Quinn.