President Lloyd Wallace called the monthly meeting to order at 7:30a.m. at the Washburn County Economic/Industrial Development Conference Room.
Present: Lloyd Wallace, Greg Krantz, Chuck Jenkins, Pete Paine, Louie Villella, Carol Dunn, Rob Lester, Mark Krueger, and Morris Gillett.
Absent: Rob Paine.
Others Present: Margie Quinn, Dick Hartmann, Jerry Thompson, and Fred Schluter
Approval of Meeting Minutes
Minutes of the previous meeting August 20, 2009 were circulated. Chuck Jenkins made a motion to approve the minutes. Louie Villella 2nd the motion. M.C. by unanimous vote.
Members/Directors Comments: None
Old Business
Update on final 2010 Budget Proposal-The final budget was presented to the Washburn County Finance Committee for approval with a 2 % increase for 2010 Fiscal Year on September 11, 20009. The Washburn County Finance Committee approved proposed budget for WCEDC tentatively and the final approval of the FY 2010 Budget would be made by the full County Board at their November meeting.
Update on the 501 C 3- Dick Hartmann stated the 501© (3) is complete and he met with Paul Donatell from Anderson/Hager and Moe for final review. Minor changes were made and the application has also been reviewed by Beverly Stencel from UW Extension to make sure that we had sufficient educational components of the WCEDC identified. The final approval of the application will take a minimum of 90 days to process. Dick will send the application with the $750.00 filing fee today after the final approval from the Board. Louie Villella made a motion to approve the 501 © (3) application and send to the IRS for approval, Pete Paine 2nd the motion. M.C. by unanimous vote.
Web Site Update: Director Dick Hartmann stated the he has met with Magnifisites to put a template on WCEDC website for the newsletter. Pete Paine has expressed his interest in participating in the process of making changes to the website. President Lloyd Wallace would like to attend this meeting as well.
Dick indicated he will meet with Todd, Pete Paine, Lloyd Wallace, Marge and himself within the next couple of weeks to get ideas for tweaking and adding links to WCEDC Website.
Funding / Newsletter Update-Membership update: Dick stated we have received a total of $16,425.00 for membership as of September 18, 2009. Marge and Dick have made follow up calls to members that have not paid their 2009 membership and should be receiving additional funds. Dick will send a letter to the municipalities in October to allow in their 2010 budgets for membership dues.
Treasurer’s Report by Carol Dunn- Carol read the monthly Treasurer’s report and reported on the monthly bills. The total expense for September was $9064.43 with a checking account balance of $32,439.66 and an additional $12,888.44 in the CD account to be used for ½ marketing expenses, ½ for business plan development, and 501 (c)(3) expenses to the IRS and Anderson Hager and Moe. Total available funds are $45308.10. Pete Paine has asked to have the P & L Report, Balance Sheet and the Treasurer’s report match dates. Marge Quinn has agreed to have all reports with the exact dates so Pete can read them properly. Greg Krantz made a motion to approve Treasurer Report and pay bills, 2nd by Mark Krueger. M.C. by unanimous vote.
New Business
Olsen Invoice: Dick Hartmann stated we have received an invoice from Olsen’s Machine for the restocking fee as a result of the cancellation of the copier machine that never worked properly. Greg Krantz made a motion to deny the invoice and do not pay, Rob Lester 2nd the motion. M.C. by unanimous vote.
Discussion/Action on renewal for Source 2010: Motion made by Pete Paine to approve the renewal for 2010 Source renewal at the size of 1/8 of a page, Carol Dunn 2nd the motion. Motion failed by the majority of votes from board members. Motion made by Pete Paine to renew the Source at the size of ¼ a page. Carol Dunn 2nd the motion. Motion failed by the majority of votes. Pete Paine made a motion to approve the renewal for 2010 Source in the size of 1/16 of a page. Carol Dunn 2nd the motion. Greg Krantz, Chuck Jenkins, and Mark Kruger opposed. M.C. Board members made discussion of the additional funds we are saving from the source from the 2010 budget be used for additional advertising elsewhere that could benefit WCEDC.
Director Report-open
- M.C. by unanimous vote.
Motion by made by Rob Lester to move into closed session, 2nd by Morris Gillett. M.C.
Marge Quinn properly took roll call.
Rob Lester made a motion to convene in open session to discuss matters in closed session. Chuck Jenkins 2nd the motion. M.C. by unanimous vote.
Other Concerns: President Lloyd Wallace stated the Executive Board needs to meet for the 3 month evaluation on the Executive Director’s position.
Greg Krantz made a motion to adjourn, 2nd by Rob Lester. M.C. by unanimous vote.
Next Meeting – October 22, 2009- 7:30 a.m. (Monthly Meeting) at the Washburn County Economic Development “New Office”- located at 208 Vine Street – Spooner, WI 54801
Respectfully Submitted by,
Margie Quinn