"Expand the Tax Base and Create New Jobs"
Washburn County Economic Development Corporation
MONTHLY MEETING – Wednesday July 20, 2011
President Chuck Jenkins called the Monthly meeting to order at 7:30a.m.. at the Washburn County Economic Development office located at 208 Vine Street, Spooner, WI.
Present: Chuck Jenkins, Rob Paine, Jim Bethel, Greg Krantz, Lloyd Wallace, and Mike Bobin.
Absent: Rob Lester, and Morris Gillette
Others Present: Margie Quinn, Dick Hartmann, and Linda Zillmer.
Concerned Citizens: None
President Chuck Jenkins stated he will complete a 1 year term as president, as he has already served as President on the WCEDC Board, and stated this duty is to be shared and would certainly hope to see one of the Board of Directors volunteer to be president in 2012.
Rob Paine made a motion to approve the agenda, Lloyd Wallace 2nd the motion. M.C. by unanimous vote.
Approval of Meeting Minutes of June 15, 2011
Minutes of the previous meeting June 15, 2011 were circulated. Mike Bobin made a motion to approve the minutes. Rob Paine 2nd the motion. M.C. by unanimous vote.
President Jenkins stated the minutes from June 15th, 2011 stated the budget for 2012 was to be sent to Board Members one week prior to the July meeting, and stated that was not done. Director Dick Hartman circulated the draft of the 2012 budget to board of Director’s for review.
RMAP Funds- President Jenkins updated the board on the $35,000.00 that was drawn from Rural Development and deposited in WCEDC Account with no loans made. WCEDC has to pay 2% interest on these funds effective May 13, 2011. The WCEDC board approved moving the administration of the RMAP Grant to WCIDA in January of 2011. WCIDA has a separate contract with WCEDC to manage these funds, and all funds should be transferred in WCIDA accounts and set up into QuickBooks, with a balance spreadsheet to be given to WCEDC/WCIDA Board monthly. Motion made by Mike Bobin to have Dick Hartmann get verification in writing from Rural Development for approval to transfer funds from WCEDC accounts into WCIDA Accounts and set up into QuickBooks, with a monthly report on RMAP funds to WCEDC/WCIDA Boards. Ken Schultz 2nd the motion. M.C. by unanimous vote.
Members Comments-None
Treasurer’s Report by Jim Bethel – Jim read the monthly Treasurer’s report and reported on the monthly bills. The total expense for June/July was $9149.73 with a checking account balance of $30478.26 and an additional $9398.02 in the CD account to be used for ½ marketing expenses, ½ for business plan development, and 501 (c)(3) expenses to the IRS and Anderson Hager and Moe. Total available funds are $39876.28 Marge Quinn has provided board members with a Treasurer Report, P& L annual, P&L monthly and a balance detail from QB. Rob Paine made a motion to approve Treasurer Report and pay bills, 2nd by Greg Krantz. M.C. by unanimous vote.
Nominations for Board of Directors:
Greg Krantz made a motion to nominate Ken Schultz to fill the Shell Lake Representative for WCEDC, Jim Bethel 2nd the motion. M.C. by unanimous vote.
Greg Krantz made a motion to nominate Bill Marx to fill the Spooner Representative for WCEDC, Mike Bobin 2nd the motion. M.C. by unanimous vote.
WCIDA/WCEDC 2011/2012 Contract-
Lloyd Wallace made a motion to accept the proposed contract with WCEDC/WCIDA for July 1, 2011 through June 30, 2012. Mike Bobin 2nd the motion. M.C. by unanimous vote.
Director Report-Dick Hartmann
Directors Report was circulated to board members for review at the meeting. President Chuck Jenkins stated he would like Dick Hartmann to provide the monthly statement of the RMAP funds at the monthly meetings, as stated in the minutes from June.
Linda Zillmer stated she would like Director Dick Hartmann to visit the Birchwood Village Board and update them on funds available through WCEDC to provide non profits some training and Expertise sessions. Dick Hartmann agreed to attend the Village Board meeting and update them on the requested information from Linda.
Action/Discussion Items
Mike Bobin made a motion to convene in closed pursuant to 19.85 (1) (C), WI statues to discuss personnel issues of specific persons, which if discussed in public would likely to have a substantial adverse effect upon the reputation of any person, referred to in such data. Rob Paine 2nd the motion. President for WCIDA, Steve Sather was invited to stay in closed session. M.C. by unanimous vote.
Motion to reconvene in open session by Lloyd Wallace, 2nd by Rob Paine. M.C.
2012 Budget-
Dick Hartmann circulated Board Members the 2012 proposed budget. Mike Bobin made a motion to approve the tentative Budget presented to Board members at the meeting and present/forward to County (Mike Keefe) for tentative approval by July 29, 2011. Ken Schultz 2nd the motion. M.C. by unanimous vote.
Motion made by Mike Bobin to have Director Dick Hartmann clean up budget with several corrections and send out to Board Members one week prior to August meeting for review. Rob Paine 2nd the motion. M.C. by unanimous vote.
Agenda items for August meeting-, Final and corrected Budget for 2012, Dick is to provide a statement of RMAP Funds from QuickBooks, Provide Written Verification from Mike Daniels regarding RMAP Accounts to be transferred from WCEDC to WCIDA accounts. A Notice is going out and invites all WCEDC members to attend the WCIDA Meeting in August.
Next Monthly Meeting: August 17, 2011 at 730a.m. – Washburn County Economic Development Office located at 208 Vine Street, Spooner, WI 54801
Other Concerns: President Chuck Jenkins stated he would like to see some real changes in WCEDC, and wants Director Dick Hartmann to be much more proactive and get out visiting more businesses. President Jenkins has requested Marge Quinn to send out all WCEDC Board a copy of WCIDA By-Laws for their review and to familiarize them with WCIDA before the WCIDA meeting in August.
Lloyd Wallace made a motion to adjourn, 2nd by Jim Bethel. M.C. by unanimous vote.
Draft only! Board needs to approve at the August Meeting. Respectfully Submitted by Margie Quinn