President Chuck Jenkins called the Monthly meeting to order at 7:30a.m. at the Washburn County Economic Development office located at 208 Vine Street, Spooner, WI.
Present: Chuck Jenkins, Rob Paine, Jim Bethel, Rob Lester, Morris Gillett, Greg Krantz, Ken Schultz, Bill Marx and Mike Bobin.
Absent: Lloyd Wallace
Others Present: Margie Quinn, Dick Hartmann, and Steve Sather.
Concerned Citizens: None
Approval of Agenda- Rob Paine made a motion to approve the agenda, Rob Lester 2nd the motion. M.C. by unanimous vote.
Approval of Meeting Minutes of August 24, 2011
Minutes of the previous meeting August 24, 2011 were circulated. Mike Bobin made a motion to approve the minutes. Morris Gillett 2nd the motion. M.C. by unanimous vote.
Members Comments-None
Treasurer’s Report by Jim Bethel – Jim read the monthly Treasurer’s report and reported on the monthly bills. The total expense for August/September was $9607.44 with a checking account balance of $14,088.31 and an additional $9418.13 in the CD account to be used for ½ marketing expenses, ½ for business plan development, and 501 (c)(3) expenses to the IRS and Anderson Hager and Moe. Total available funds are $23,506.44. RMAP total funds to include a loan of $35,000.00, Technical Assistance in the amount of $14685.50, and Loan Loss Reserve at $1750.00. Marge Quinn has provided board members with a Treasurer Report, P&L monthly and a balance detail from QB. Rob Paine made a motion to approve Treasurer Report and pay bills, 2nd by Ken Schultz. M.C. by unanimous vote.
Director Report-Dick Hartmann
Directors Report was circulated to board members for review at the meeting. Board members would like to see the Director out and about meeting businesses throughout Washburn County. Discussions were made regarding the Spring Newsletter was not on WCEDC Web Site. Director Hartmann stated he would make sure the Spring Newsletter along with the fall newsletter gets on the EDC Web Site right away. Board Members would like to see more Marketing for the Revolving Loans. Mike Bobin made a motion to approve Director’s Report, Bill Marx 2nd the motion. M.C. by unanimous vote.
Discussions were made on RMAP Grant. Discussions were made on the additional information WCEDC board received from Rural Development on the audit EDC will have to be put in place annually at the cost of approximately $2500.00. President Jenkins suggested a committee be put in place to have a game plan in place before we contact Rural Development/Mike Daniels. Mike Bobin made a motion to have Greg Krantz, Dick Hartmann, Marge Quinn and Mike Bobin meet and put together a plan to include, WCIDA Board is give recommendation on the approval of RMAP loans, once approved, the loan goes back to EDC for loan closings, signatures on checks, and loan documents. WCEDC is in total control of the RMAP loans and will determine the interest on RMAP Loans. Marge Quinn will administrate RMAP loans. Check signing would be President Jenkins, Treasurer Jim Bethel, and V. President Rob Paine. Committee should have all in place with the amended written contract between WCIDA and WCEDC to include these issues, before having the conference call with Mike Daniels. If committee has conference call taped on the recorder, they will let Mike Daniels know before starting the conference call. Ken Schultz 2nd the motion. M.C. by unanimous vote.
Update on Source Renewal- Discussions was made by board members on paying $625.00 for a ¼ page in the Advocate. Board members stated with the budget cuts, we could not pay the additional $625.00 this year.
Update on Officers and Director’s Insurance – President Jenkins stated Marge Quinn put together new quotes out for Officers and Directors Insurance in Washburn County and found a local agency that could save WCEDC $450.00 annually. RJF will be the new carrier for WCEDC Officers and Director’s Insurance effective 9-21-11.
Membership Letters- Director Dick Hartmann indicated he had sent Municipalities Membership letters in July, and indicated he will have all business letters in WC sent by September 30th. President Jenkins would like to have the membership letters as a priority for Director Dick Hartmann.
Budget for 2012-
There were discussions made on drafts of the 2012 budgets. Motion made by Mike Bobin, 2nd by Rob Paine to approve the amended budget Marge Quinn provided board members with. WCEDC Board made some amended changes to the budget. Bill Marx has suggested looking at QuickBooks for completing the budget. Bill stated the City of Spooner uses QB and it is reader friendly. Marge Quinn will check with Anderson/Hager and Moe and find out if this is possible on WCEDC QB. October 4th is the budget hearing with WC Finance Committee for WCEDC. M.C. by unanimous vote. President Jenkins has stated he would like Dick Hartmann to make the amended corrections on the budget and send to Board Members today.
Action/Discussion Items
Mike Bobin made a motion to convene in closed pursuant to 19.85 (1) (C), WI statues to discuss personnel issues of specific persons, which if discussed in public would likely to have a substantial adverse effect upon the reputation of any person, referred to in such data. Rob Lester 2nd the motion. President for WCIDA, Steve Sather was invited to stay in closed session. M.C. by unanimous vote.
Roll Call was taken by Margie Quinn.
Margie Quinn and Dick Hartmann were excused.
Motion to reconvene in open session by Chuck Jenkins, 2nd by Rob Paine. M.C.
Agenda items for September meeting-, Final and corrected Budget for 2012. WC budget results from Finance Committee on the temporary approval of EDC Budget-2012. Mike Daniels response regarding RMAP funds after conference call with Mike Bobin, Greg Krantz, Marge Quinn and Dick Hartmann.
Next Monthly Meeting: October 19, 2011 at 730a.m. – Washburn County Economic Development Office located at 208 Vine Street, Spooner, WI 54801
Other Concerns:
Mike Bobin made a motion to adjourn, 2nd by Rob Lester. M.C. by unanimous vote.
Draft only! Board needs to approve at the October Meeting. Respectfully Submitted by Margie Quinn